Sign up form

Example image

Planning an event, activity, or gathering? Use this free sign-up form to effortlessly recruit volunteers, collect leads, schedule conferences, and organize meets with ease.

Use template Clone into your account and use
Preview Check out the form

Sign up form FAQs

A sign-up sheet or form is an online form used to collect names and contact information of individuals who wish to participate in an event, activity, or organization. It helps organizers manage attendance, coordinate volunteers, and gather necessary details for planning and communication purposes. Sign-up sheets are commonly used for events such as workshops, meetings, classes, social gatherings, and volunteer opportunities.

You can use a sign-up sheet for a wide range of events, including:

  1. Volunteer Opportunities: Collect names and contact details of volunteers for community service projects, charity events, or school functions.
  2. Workshops and Classes: Register participants for educational or training sessions, ensuring you have the necessary information to prepare materials and resources.
  3. Meetings: Track attendance and gather participant details for team meetings, community gatherings, or organizational events.
  4. Social Events: Organize social gatherings such as parties, reunions, or club meetings by collecting RSVPs.
  5. Sports Teams and Recreational Activities: Sign up players for sports teams, fitness classes, or recreational clubs.
  6. Conferences and Seminars: Manage attendee registration for professional conferences, seminars, or symposiums.
  7. Fundraisers and Charity Events: Register participants for fundraising events, charity runs, or bake sales.
  8. Potlucks and Shared Meals: Coordinate contributions and attendance for potluck dinners or community meals.
  9. School Events: Collect information for field trips, school plays, or parent-teacher meetings.
  10. Corporate Events: Organize company events, team-building activities, or training sessions by tracking participant information.

Essentially, any event that requires individuals to sign up, RSVP, or register can benefit from a sign-up sheet.

Using a sign-up sheet, you can collect a variety of information, including:

  1. Basic Contact Information:

    • Name
    • Email address
    • Phone number
  2. Event-Specific Details:

    • Date and time preferences
    • Session or workshop selection
    • Dietary restrictions or preferences (for events with food)
    • T-shirt size (for events providing apparel)
  3. Volunteer Information:

    • Availability (dates and times)
    • Preferred roles or tasks
    • Special skills or qualifications
  4. RSVP Details:

    • Number of attendees
    • Guest names
  5. Logistical Information:

    • Transportation needs
    • Accommodation requirements
  6. Additional Notes or Comments:

    • Special requests
    • Questions or concerns
  7. Emergency Contact Information:

    • Emergency contact name
    • Emergency contact phone number
  8. Payment Information (if applicable):

    • Payment method
    • Amount paid
  9. Consent and Agreements:

    • Consent to participate
    • Agreement to terms and conditions
    • Photo release consent

This information helps organizers effectively manage and plan for the event, ensuring that all necessary arrangements are made to accommodate the participants.

Yes, you can. Here is how it works.

  • Sign up for an account if not already signed up, and clone this form by clicking Use template
  • Next, connect your Mailchimp account by clicking on the Integrations tab at top of the preview screen.
  • You can now map the fields to be saved to your Mailchimp audience list, for example an email field in the form
  • Once the user completes the form, the collected information will be automatically updated in Mailchimp.

After you complete editing your new form and are satisfied with its look and feel, you can browse over to the "Share" section of the editor. Here you can copy the URL and share it on your website, or email it. You can also use the link to share on your social media. A QR code is also shown and you can copy this image and share it where users can easily scan the code with a mobile phone. You could also embed the form directly on your website or blog making it easier for people to access your form.